Rexel’s top 5 paper shredders for small and medium businesses

Selecting the right paper shredder to use in an SME environment can be confusing. You will no doubt find a lot of information about shredder cut, security level, capacity and speed when researching different models, each claiming to be the right choice for an SME office. This can make the buying process confusing and often results in the purchase of a shredder that doesn’t fully meet your workplace requirements.

Rexel is here to help ensure you get the best shredder that suits your working environment, be that in the office or at home. Here are our top 5 paper shredders for small and medium businesses:

  1. Finance/ HR – Auto+ 750M
  • A high security shredder is essential for these departments. The Auto+ 750M shreds documents into 2,000 pieces providing the security demanded for financial and strategic documents.
  • Auto Feed technology allows up to 750 sheets to be shredded “hands-free” at one time which is ideal for departments generating a lot of printed documents

  1. Executive office – Auto+ 130M
  • Ideal for an executive office, the Auto+ 130M provides P-5 level security that shreds a document into 2,000 pieces. The bin stores up to 26L of shredded paper so doesn’t require emptying too frequently.
  • Documents of up to 130 pages can be loaded into the machine’s chamber and shredded at once.

  1. Marketing/ sales team – Mercury RLX20
  • This machine is designed for volume and is a strong alternative to shredding services that collect and shred off site. Jam Free and Self Clean technology guarantees hassle free and mess free shredding.
  • The RLX20 is designed to serve 20 users and will shred 1,100 sheets before the bin requires emptying.

  1. Warehouse staff – Rexel RLWX39
  • This is a wide entry shredder which means it can shred A3 as well as A4 sheets meaning it’s suitable for shredding delivery and packaging slips of all sizes.
  • A large 175L bin and the ability to cut through staples and paper clips with Jam Free and Self Clean capabilities make this a low maintenance machine ideal for a shift pattern, multi-user environment such as a warehouse.

  1. Home office – Promax RPX612
  • Many domestic shredders will shred for a few minutes and then need to cool down before shredding can continue. The Promax RPX612 overcomes this with superior cooling technology and will run for longer than equivalent models, making it ideal for people who shred in batches.
  • Promax’s small footprint and stylish design makes it ideal for the home office.

Choosing the right shredder for your team

Our interactive shredder selector will simply assess your specific shredding requirements and then provide you with its recommended models based on the information given. Start your shredder search here.

From large shredders to small machines, quiet shredders to models with high security Micro Cut capabilities, Rexel shredders meet all SME requirements. From now until 30th April 2017, you will also receive cashback when purchasing selected Mercury and Auto Feed shredders. Find out more by visiting the Rexel website or following us on Twitter @rexeleurope.

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Communicating with confidence

Speaking in front of an audience, in a major presentation or during a team brainstorm can seem daunting. There are a few simple tips and tricks that can help to build up your confidence and communicate effectively.

Enhancing your skills

Before your next group brainstorm or presentation, here are three ways to help you communicate confidently:

  1. Invest in visual aids – having some visual aids to accompany you whilst speaking is highly effective and can be comforting. Whiteboards are essential for facilitating a fluid brainstorm and can add an extra dimension to a presentation. Presentation laser pointers are also a great way of avoiding performing contortion in front of the projector screen when trying to point out specific points!
  2. Take the time to prepare – preparation is key. Write points on cue cards to refer to in order to ensure you communicate your key points and also incorporate visuals that your audience will engage with. If you are feeling nervous, visiting the room you will be speaking in beforehand is a great tip, so when the time comes, you feel more comfortable in familiar surroundings and know what equipment is or isn’t available.
  3. Introduce mind mapping – involve your audience by allocating time to flesh out ideas and discuss points raised during the session. Use whiteboard pens, a whiteboard or flipchart to display contributions from your audience. A mind map is also a creative way of showing your topic fits into the concerns or functions of your audience as you introduce your presentation. Find more advice on how to mind map successfully in this blog.

Choosing the perfect presentation aids 

Always ensure you have the correct tools to help you communicate confidently. Some are easier to find, for example marker pens, while others take more consideration. Choosing the right whiteboard is crucial, especially if you plan to include mind mapping in your presentation. Nobo offers a comprehensive range, from stunning glass boards to dry erase surfaces and more. To find your perfect whiteboard using Nobo’s selector tool, simply enter your size, erasability and durability requirements and Nobo will do the work for you!

This year, Nobo is also running an exciting prize draw where one lucky winner will receive a £5,000 makeover for their office. There are also 15 desk makeovers to be won each month. To enter, simply purchase a participating Nobo product between 1st January and 31st December 2017. Visit Nobo’s website to find out more.

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How to use mind mapping to run effective brainstorming meetings

We’ve all had that moment standing in front of an audience, either in class or at work, trying to brainstorm ideas with a group of people who have nothing to say. So what can we do to get the conversation flowing?

A mind map is a great solution to encourage colleagues to get involved and brainstorm new ideas. It’s a very simple idea but very effective. Write your object of discussion on a sheet of paper or whiteboard and then create visual “branches” and “sub-branches” of ideas and suggestions related to the discussion point to bring it to life, turning your unproductive meeting into a great brainstorming session. From there you can take the ideas discussed and start formulating a plan to realise them.

The benefits of mind mapping

A flow chart showing the progression of discussion is not only useful as a visual aid, helping to make the session a good meeting but it also has many hidden advantages. Let’s take a closer look at what these are:

  • Adds structure – wild suggestions can be turned into structured ideas
  • Stretches imagination – team members feel encouraged to think outside the box
  • Increases engagement – colleagues feel included as they get the opportunity to pitch in
  • Allows collaboration of ideas – more than one suggestion can often be combined into a much stronger proposition
  • Outlines specific goals – a clear visual journey from idea conception to implementation makes it simple to identify ongoing objectives
  • Improves organisation – the use of coloured marker pens helps keep things clear and easy to follow, making for an effective meeting

The tools you need

The key to a successful mind map is using the right tools. Of course a whiteboard is essential but make sure you have sufficient coloured whiteboard pens and erasers for your session. Our whiteboard selector will help you choose the best Nobo whiteboard for your room so you can allow participants to brainstorm freely on a giant whiteboard surface and alter ideas for more effective meetings.

Find out more about our extensive collection of high performance whiteboards and board accessories by visiting our website or following us on Twitter @Nobo_Europe. Nobo is also running an exciting prize draw throughout 2017. One lucky office will receive a £5,000 makeover to completely refresh their workplace and we’ll also be giving away 15 desk makeovers every month. Simply purchase any Nobo product between 1st January and 31st December 2017 to be in with a chance to win. Visit the Nobo website to learn more.

Defend against data fraud with high security shredding technology

Even with the evolution of digital, organisations still need effective ways to protect against paper-based data breaches and ID theft. Automatic paper shredders are the ideal solution for destroying sensitive documents, with high security micro cut shredders capable of reducing an A4 sheet into over 2,000 pieces.

When selecting a shredder, remember to consider your capacity, security and feature requirements. Try out our Rexel shredder selector to find the ideal machine to meet your requirements. Just answer a few quick questions: https://goo.gl/HxwXnq

Here are some examples of why it’s important to destroy sensitive documents and what to prioritise for shredding at home and at work.

Organise your desk this National Clean Off Your Desk Day and get ahead

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Monday 9th January marks National Clean Off Your Desk Day, where everyone is encouraged to kick off the New Year with an organised workspace. So, why is it important that our desks are kept clean and tidy? It’s simple – desk clutter results in unorganised and inefficient working practices.

An untidy desk also affects relationships in the workplace. Research by Adecco revealed that more than half of colleagues will judge each other, based on how clean or dirty they keep their workspaces. So, if you’re set on achieving promotion this year a tidy desk could be a good place to start, it certainly won’t do you any harm!

With this in mind, target having an organised workspace this Monday and start the year as you mean to go on. Here are our top tips to creating the perfect workspace:

  1. Organise, organise, organise – Dedicate time to sorting through loose papers, shredding anything no longer needed and storing anything that needs to be kept, in cabinets or document box files. If you don’t refer to a document on a daily basis, does it really need to occupy valuable desk space?
  1. Accessorise – Smart desk accessories are essential to ensure your workspace stays organised for the duration of 2017! Desk organisers ensure that frequently used pens and calculators are within easy reach and are especially useful when drawer space is limited. And don’t underestimate the impact the right stapler or calculator positioned on your desk can have on how others perceive you.
  1. See the light – A smart daylight desk lamp not only makes a design statement and brightens your desk but can also brighten your mood and increase positivity.

A few simple changes can have a big impact on not only your desk but also your entire approach to work. As office workers everywhere take part in Clean Off Your Desk Day this year, make sure that your workspace is sufficiently organised to ensure your clean desk lasts more than 24 hours.

At Rexel, we’re dedicated to improving your work environment. Our new ActiVita range includes daylight lamps, air cleaners and noise reduction panels to help improve the comfort of any office environment.

To find out more about our desk tools and stationery, visit www.rexeleurope.com and follow us on Twitter @RexelEurope

Preventing identity fraud

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This week (13th – 19th November) marks International Fraud Awareness Week. It’s a great opportunity for both individuals and large organisations to join together to tackle the issue, as it’s increasingly becoming a bigger problem for homes and workplaces. Fraud takes many different forms, affecting all types of people. According to the Association of Certified Fraud Examiners’ (AFCE) 2016 Report to the Nations on Occupational Fraud and Abuse, organisations worldwide lose an estimated 5% of annual revenue to cases of fraud.

To help tackle these issues, we’ve explored three key areas that may expose you to fraudsters and offered some tips on how to prevent yourself from becoming a victim.

Password protection

Figures from an Ofcom report published in 2015 showed that 51% of UK Internet users use the same password for most of their online accounts. Often, one easy to remember code across all online accounts is favourable to creating secure passwords for each account, which can be seen as difficult to remember. These passwords can contain information including names of family members or pets, together with the user’s birthday. These are relatively easy to hack for a fraudster so should avoid being used.

Using secure passwords is a straightforward way to help prevent identity fraud. Combinations of upper and lowercase letters with numbers are a good way to create something that’s memorable for the user and difficult for a fraudster to guess. But make sure you commit your passwords to memory instead of writing them down, so that there is no chance of anyone discovering them.

Keeping documents secure 

The easiest method of securely destroying sensitive documents is to shred them. But what is a sensitive document? Anything printed on paper that contains your personal details – bank account information, credit and debit card account numbers, direct debit or standing order information, all types of passwords, addresses and anything labelled confidential.

So how can this kind of information be securely shredded, to prevent it falling into the wrong hands? Shredding documents containing personal or confidential data is crucial. Be aware that there are different levels of protection provided by different shredders. Shredders are rated against internationally recognised protection levels. These are known as P ratings and relate to the number of pieces an A4 sheet is shred into. P-7 shredders can shred a single A4 sheet into 12,600 pieces. Our shredder selector helps you select the right shredder for your security requirements.

Surfing the web safely

We use the Internet on a daily basis, everything from keeping up to date with social media and managing email to online banking and personal shopping. So it’s essential to ensure we browse these sites safely, to avoid accounts being hacked. Using secure websites is imperative to avoid online fraud. Ofcom figures show that 55% of Internet users in the UK check for the padlock symbol before entering their personal details – it’s really important to perform this check, otherwise you are opening yourself up to be hacked.

Taking action

Rexel is here to help you take action and prevent identity theft for Fraud Awareness Week. Take a look at our solutions centre for more advice on how to protect your identity and personal data at home and in the workplace: https://uk.rexeleurope.com/pages/protection-and-productivity-tips.

To get the latest updates on Auto Feed shredders and advice on prevent identity fraud, you can also follow us on Twitter @rexeleurope and LinkedIn Rexel Europe

 

Illuminate your workspace with ActiVita desk lamps

It’s not just where you sit, it’s the environment in which you work

What do we know about daylight?

It is clear that daylight has the power to energise us. At midday, in clear weather conditions, daylight measures at a colour ‘temperature’ of 6,500 Kelvin. At such high colour temperatures, the brain will begin to release the hormone serotonin, which actively brightens your mood and helps to increase concentration. In simple terms, daylight will trigger activity in the brain, leaving people feeling much more energised and alert.

So can daylight help us to be more efficient when we’re at work too? A study by the Green Building Council would suggest that this is the case. It found that staff members in an office that were exposed to more daylight were 18% more productive. However, ensuring that sufficient daylight is available to everyone in order to achieve this can be problematic.

The right light for everyone

Managers strive to provide an environment that will help employees increase their output whilst supporting the health and wellbeing of their team members, reducing absenteeism where possible. Generally employees want to work in a bright, clear and comfortable environment. They also want to avoid eye strain and fatigue that is so often caused by dull overhead fluorescent office lighting.

These aims can be achieved by increasing the quality and amount of light available in the working environment. Everyone will react differently to light levels and it can be incredibly difficult to provide light conditions that suit everyone and boost overall efficiency.

A solution that works

Rexel has developed a personal lighting solution to overcome these hurdles – the ActiVita Daylight desk lamps. The innovative, affordable and contemporary lamps bring the benefits of daylight into offices, providing a much-needed boost in energy levels.

The Daylight Lamps are available in three models, each with a life of over 25 years (40,000 hours) with low levels of energy consumption. Models in the range can be adjusted for different purposes, including ‘Daylight’ that aims to boost alertness, ‘Warm’ that helps the mind to relax for activities such as reading and ‘Cool’ to brighten the workspace. LCD panels on the ActiVita Pod+ and Strip+ display a calendar, clock and temperature, with the added benefit of a USB port for charging mobile devices on the Strip+.

In ‘Daylight Mode’, ActiVita’s blue LEDs emit a colour temperature of 6,500 Kelvin, the all-important level that causes serotonin to be released in the brain. Users are able to adjust their desk lamp to position the light wherever they need it.

Boosting daylight in the office can be a challenge but with ActiVita desk lamps, it’s never been easier to work brighter. Please click here to find out more about the Rexel ActiVita Daylight range.

Productivity on a budget

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We know that the look of an office and its layout often has a significant impact on employees and how well they work. The office can boost productivity, enhance comfort and wellbeing for staff and encourage a friendly and focused atmosphere. Large multinational corporations like Airbnb invest hugely in creating innovative office spaces that employees will look forward to working in every day. However it is still possible for companies to create a comfortable office environment that supports efficiency on a much smaller budget. So where can managers make costs savings but still maintain a productive office?

Saving energy

Reducing energy consumption is a great way to cut down costs. Installing reminders to staff to switch off at the end of the day, during lunchtime or when a piece of equipment is not in use seems like a small step but can make a big difference on energy bills and won’t get in the way of staff working productively. Renewable energy is another cost saving option available to employers. Although it may require some investment, the long term financial and environmental benefits will outweigh the costs. Solar power can help to reduce or in some cases eliminate electricity costs for businesses. Figures show that in continental Europe, almost a third of all solar panels are used by commercial businesses. However the UK is lagging behind its European neighbours. According to statistics from Office of Gas and Electricity Markets (Ofgem), in 2014 just 400 out of an estimated 1.8 million commercial properties had installed solar panel systems. So despite being a cheaper option, solar power is an underused resource for cutting down expenses in the office.

Time is money

Modern day offices require a lot of different equipment ranging from computers and printers to more specialist technologies that are required in specific industries for example large computer-aided design and computer-aided manufacturing (CAD/CAM) machines. Businesses on a budget have a range of purchasing options available to them, including hire purchase, buying outright, leasing or contracting. Choosing smart machinery that performs more than one function is another great way to save on costs and time. A combined printer, scanner and photocopier will not only reduce equipment costs but also mean that an employee doesn’t have to make separate trips to use the facilities. This frees up their time to focus on their tasks at work, ultimately improving the productivity of the office.

Self-automated machinery like Rexel’s Auto Feed shredder is another great way to reduce time spent on office tasks, at a small price. Users can simply load documents into the shredder’s secure chamber and leave it to destroy the documents inside – stack, shut, done!

Working together to cut costs

Letting employees take a role in the creation of the office environment may also become an opportunity to reduce costs. Managers can encourage staff to bring in their own personal effects to brighten up their workspace and create an atmosphere that makes them feel comfortable. Even small additions like brightly coloured stationery tools can do a lot to personalise an office without breaking the bank. Rexel’s JOY stationery range comes in 4 standout colours that are perfect for bringing a dull workspace to life. Choosing their own tools also gives staff the chance to adapt their office to boost their productivity. They can arrange what they need to work efficiently however they choose with little or no cost to the business.

Even with a smaller budget, businesses have a range of options available to them to create a productive working environment that saves money. It’s important to keep in mind what is necessary for an office to be successful and managers must identify and prioritise expenditures necessary to keep staff working as efficiently as possible.

To hear about Rexel’s latest products and promotions, follow us on Twitter @rexeleurope or LinkedIn Rexel Europe

Sources

http://www.smallbusiness.co.uk/running-a-business/business-management/1111636/paying-for-equipment.thtml

http://smallbiztrends.com/2014/10/how-to-save-on-energy-costs-office.html

http://news.mit.edu/2013/reducing-wasted-energy-in-commercial-buildings

http://is4profit.com/office-energy-wastage-the-top-10-offenders/

http://www.theguardian.com/sustainable-business/commercial-solar-energy-installation-uk

http://smallbusiness.chron.com/benefits-solar-power-business-94.html

 

The story of Auto Feed

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In 2008, ACCO Brands introduced the Rexel Auto Plus 500 shredder and changed the way businesses shred. The first shredder to use Auto Feed technology, it allowed users to reduce their time spent shredding at work and at home.

Since then, Rexel has continued to drive innovation. So what led the brand to develop the world’s first Auto Feed shredder? And how have new and improved Auto Feed technologies continued to enhance business shredding?

Manual feed shredding

Shredders are a vital tool in any workplace. Business people use them to destroy confidential documents on a regular basis, however they often found that a manual feed machine could not cope with high volumes of confidential files. A survey revealed several frustrations experienced by manual feed shredder users, with 64% of respondents stating that their biggest issue was paper jams while 43% cited frequent bin emptying as their main grievance.1

The loss of productivity caused by manual feed shredders was another issue for businesses. 48% of respondents felt that their machine took too long to shred a document. The machines were simply not sufficient for customer needs. 

The Age of Auto Feed

Taking these concerns on board, Rexel developed a machine that would make shredding productive. With research showing that 53% of shredder users tend to destroy their documents in batches, it was clear that a machine should accommodate this to help boost business productivity. The Auto Plus 500 shredder allowed the user to put a stack of papers inside the machine and leave it to shred automatically, significantly reducing the amount of time taken to destroy documents.

Since then, Rexel has continued to advance the way that businesses dispose of confidential information by improving and developing the capabilities of Auto Feed. In 2011, Rexel introduced a range of new Auto Feed models with Cross Cut technology, which could process up to 750 sheets of paper at once.

Data security became another priority for businesses, with PwC estimating in 2015 that a breach could cost up to €3.96m for a large organisation. Rexel listened to the security concerns of its customers, launching the Micro Cut range. Organisations could now shred more securely than ever, turning sensitive documents into unsalvageable confetti instead of strips of paper. 

The future of shredding 

Over the past eight years, business’ needs and priorities have changed dramatically. Auto Feed has turned traditional business shredding on its head, offering organisations a new and faster way of destroying documents. Comparisons show that it typically takes 14 minutes and 25 seconds to shred 500 sheets manually while an Auto Feed machine can handle the same volume of paper in just 14 seconds – a time saving of 98%2. These are productivity benefits that are invaluable to businesses, large or small.

There has never been a better time to upgrade to an Auto Feed shredder, as the technology continues to make significant changes in the shredding market. To find out more about our comprehensive range of machines and how they meet a variety of business needs, please visit www.rexeleurope.com or follow @rexeleurope on Twitter or LinkedIn Rexel Europe.

Sources

http://www.pwc.co.uk/assets/pdf/2015-isbs-executive-summary-digital.pdf

1 Evaluating Auto Feed Shredders. Prepared for ACCO Brands by Deep Blue Insight

2 Intertek independent testing, June 2012, comparing the Auto+ 500X to a traditional feed shredder at a similar price level

Selling Auto Feed to the European market

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Launching in 2008, ACCO Brands’ first Auto Feed shredder, the Rexel Auto Plus 500 quickly proved to be popular across Europe. Key markets Germany, France and the UK enjoyed strong growth of the category as businesses took advantage of the benefits the technology offered to them. In fact, figures show that whilst the overall B2B shredding market was experiencing a slowdown in growth, Auto Feed was flourishing.

Rexel’s previous blog explored the opportunities that the Auto Feed market offers. So how can dealers reach out to Europe markets and introduce new customers to the category?

European expansion

After its introduction to the European shredding market, dealers and customers alike were quick to realise the benefits that Auto Feed technology offered, contributing to the category’s strong growth. In the lead were France, Germany and the UK, all showing positive growth. Figures from GfK reveal that from 2011 to 2015, value share of Auto Feed rose from 5.4% to 19% in the UK and between 2012 and 2015, value share grew from 5.4% to 17.5% in Germany and 14% to 29.1% in France. These figures are still rising, resulting in very attractive market conditions for office products dealers and presenting an unmissable opportunity to be at the forefront of new technologies.

Auto Feed technology offers a superior solution to manual shredding devices, meaning businesses are willing to pay the premium to enjoy the advantages. Comparison figures show that the value of Auto Feed is more than three times the price point of manual shredders. This is a lucrative opportunity for dealers which are already operating in key European markets, as well as those who wish to enter the category.

Motivations to shred

Following the quick uptake of Auto Feed shredding in Europe, the trend shows no signs of slowing down. So it’s important that dealers understand customer motivations to continue providing a solution that meets their needs. The popularity of secure shredding solutions can be attributed to increased security concerns and the introduction of EU data protection regulations. Businesses and individuals now have a legal responsibility to protect their data and third parties’, and to ensure that once used, it is destroyed properly and securely.

Productivity is another key motivator for the European market that dealers should be aware of. ONS statistics show that UK productivity rates are lagging behind France and Germany by 21%. Businesses will be looking to improve overall efficiency using new technologies that speed up essential office tasks. Auto Feed technology ensures fast and pain free shredding of up to 750 document pages at once, removing the need to waste valuable working time destroying paper manually.

Looking to the future

So where next for the Auto Feed market in Europe? Figures from ACCO Brands predict that the category could account for almost a third of the overall B2B shredder market by 2018, a huge leap from 4% in 2011. As Auto Feed continues to grow, dealers will have more opportunity to bring Auto Feed to new and existing customers in Europe.

To help facilitate market entry for dealers in Europe, ACCO Brands has launched two industry leading Auto Feed promotions offering customers up to €130 cash back or a Buy & Try trial on a range of models in the innovative Rexel Auto Feed range.

ACCO Brands recently launched the first of four white papers offering dealers in-depth insights into how Auto Feed technology has transformed the shredding market. To download the white paper, visit: www.rexeleurope.com/autofeedwhitepaper

Sources

https://www.theguardian.com/business/2014/feb/20/britain-productivity-gap-widens

http://ec.europa.eu/justice/data-protection/reform/index_en.htm