3 easy ways to protect against identity theft at home

Tips from office specialistsRexel

Identity theft is at record high levels. Cifas reported that approximately 173,000- identity frauds had taken place in the UK in 2016 (and that’s only those that were reported).

Names, addresses and phone numbers should not be considered invaluable to fraudsters. If a fraudster can marry these pieces of information with dates of birth, national insurance numbers, credit card numbers or online shopping accounts, they have enough to cause you a lot of pain.

Why taking precautions is important

You may be up to date with document management at work, but are you replicating what you know at home?

Handling physical documents with care is just as important as protecting your Internet profile. The key to minimising the risk of fraud at home lies in destroying the important documents you no longer need, especially those with identifying information.

We dont always realise just how much personal and sensitive information is stored in our own homes, from computers, to smartphones, post, emails and texts.

Social media has become a platform where personal information is shared on a daily basis. With unprecedented levels of active users, the willingness to display this information has increased. The good news is that there are strict privacy settings that allow us to protect who can see our personal information. Check yours regularly to make sure you’re not sharing any potentially damaging information.

It is not only costly and time consuming to change all your personal details, it could have very damaging effects for you, your family and your work if it fell into the wrong hands.

Having your identity stolen and used can hit your finances hard. Fraudsters could take money from your bank account or they could take credit out in your name. Their actions can hurt your credit score and affect your chances of getting credit in the future.

Top tips for preventing identity theft at home

Here are three simple behaviours that we advocate for office workers that you can replicate at home to avoid falling victim of identity theft:

  1. Destroy all paper documentswith your personal data on after use.

Anything that comes through your letter box should be considered a risk. It’s crucial to appropriately dispose of documents that display sensitive information. A great way to achieve this is to shred your documents. The Style+ Cross Cut Shredder is perfect for home offices; to help dispose of confidential documents appropriately.

  1. Blank out names, addresses, and bank account numbers on important documents that you are storing, or before recycling or destroying your letters.

If you need to dispose of tangible documents with a large area of private or confidential information, it’s important to blank out the sensitive information. The Rexel JOY ID Guard is ideal for protecting any information on paper that you want to keep private. 

  1. Create secure passwords on all accounts and update regularlydont leave them lying around for others to find!

To prevent someone hijacking your smartphone or laptop, ensure you use strong passwords. Use a combination of lowercase and uppercase letters, symbols and numbers to ensure maximum security. Also it’s important to use different passwords for different accounts – especially your online banking.

For more information on what you need to consider when protecting your identity at home, click here to see our fraud prevention infographic.

To stay up to date with the latest releases of our security and ID protection products, follow @rexeleurope on Twitter or visit our website www.rexeleurope.com.

European Cyber Security month: time to delete paper based risk

It’s European Cyber Security month and with the GDPR (General Data Protection Regulation), less than two quarters away, on-site data security is as hot a topic as ever.

While many organisations are thinking about their cyber security and personal data management, we’re keen to highlight the need for organisations to not undermine their data security policies and procedures by failing to manage the very real risks that paper and printed documentation present.

Paper based security risk

The ICO report that 40% data security incidents between July and September 2016 were attributed to paper. This included loss or theft, sending documents to the wrong recipient, insecure disposal or leaving papers in insecure locations.

The ICO has also revealed that almost two thirds of offices admit to not shredding confidential information, putting themselves, their customers and their workplace at risk.

This is why we’re calling on organisations to focus on paper during European Cyber Security month and to create and include a paper security policy in their GDPR compliance preparations.

Paper security policy

All data security policies should include guidance for storing, accessing and destroying paper documents.

What, Where, Why, When: paper security policy essentials

To help organisations construct their paper security policies we recommend asking the following questions:

  1. What – data types does your organisation use?
  2. Where – should your data be stored?
  3. Who – needs to access to data and who can approve access?
  4. When – should data be destroyed?

What can I do now to minimise risk?

Educate staff to recognise the different data types and how each requires a different level of security management.

Data Types

  1. Personal– means data relating to a living individual who is or can be identified from the data
  2. Sensitive– is also data relating to a living individual but it includes one or more details about a data subject including, race, political opinion, religion, health and criminal activity
  3. Confidential– typically represents data which should be kept completely secret and not shared with anyone unless under NDA.

Offer staff high security on-site paper disposal & destruction opportunities

Rexel Auto+ automatic feed shredders let employees load a stack of paper, shut the lid and walk away, removing the productivity pain point cited by those who shred frequently. Documents are destroyed instantly, on-site.

Educate employees about document security

Training, support and guides should be made available to employees to educate and make them aware of the changes taking place. Providing training is a great incentive for staff and should empower employees to take responsibility in complying with the GDPR. It is also a good idea to nominate representatives from each team, who are responsible for ensuring paper documents are correctly processed, stored, or destroyed, and who also monitor paper stack build-up on desks.

Our “Keeping your identity safe in the office” infographic is a great resource to start your internal education with.

To stay up to date with the latest releases of shredders follow @rexeleurope on Twitter or visit our website. Rexel’s e-book about understanding GDPR, also includes a framework for business compliance is also available to download for free here.

Skipping Breaks: How Staff Are Losing More Than Just Money

Staff wellbeing has been a much debated topic in recent years, with businesses putting more focus on creating workplace environments that prioritise employee health – and ultimately, increasing productivity.

The productivity conundrum

Image source: Pexels

With reports that UK productivity growth is considerably lower than other major global economies like France and Germany, the pressure is on British businesses to increase productivity. In many cases, this pressure can be perceived as a call to work harder and longer hours without taking regular breaks, with recent figures indicating that the average lunch break in Britain is just 34 minutes. However, working longer hours without taking breaks can actually be having the opposite effect.

Understandably, office design is a huge contributor to team productivity – with everything from the colour of flooring to well-placed wall art creating visual stimulation. However, as well-designed as your office may be, it’s crucial that staff members spend time away from their desks and computers throughout the working day – and often, this is as easy as taking a five minute break outside. Today, we’re looking beyond the monetary implications to find out the effects that skipping breaks can have on employees.

The Telegraph published results from a survey conducted by DeskTime and revealed that workers who took 17 minutes time out away from their desk, for every 52 minutes they worked, experienced the greatest levels of productivity – which dispels the myth that working longer means you get more done.

The Huffington Post also provided five science-backed ways in which taking breaks can improve a person’s productivity, emphasising the human brain and body’s need for rest and recuperation after a certain period of exertion – in order to avoid physical and mental fatigue.

For this reason, employers should encourage staff to take regular breaks away from their desks, ideally once an hour, as it has the potential to deliver a significant impact on productivity. This downtime allows the brain to relax and refocus, in the same way that daylight desk lamps help, offering a fresh view and a renewed energy to complete tasks more quickly and efficiently, resulting in a better use of time and resources.

An increased risk of mental illness

Another concerning issue with employees not taking regular time out of their day is the effect it can have on their mental health. Missing breaks, whether it’s a full lunch hour or just a five minute break away from a desk, can have detrimental consequences for both employees and employers – not just in monetary terms, but also regarding productivity and an increased chance of mental health issues.

In workplaces where staff regularly forgo breaks by choosing to remain at their desk, there’s a much greater likelihood they will experience higher levels of stress and anxiety, which can lead to burnouts, depression and even long-term sickness. These feelings can be reduced considerably when workers ensure they take the appropriate breaks – as physically moving away from their desks and leaving the office to get some fresh air, sunlight, exercise and a change of scenery will all have a relaxing effect. This in turn will help to improve concentration levels and productivity, and most importantly mental and physical wellbeing.

The physical effects

Image source: Pixabay

Besides the higher risk of employees developing mental health concerns when regular breaks aren’t taken, there’s also evidence of physical effects on an individual’s health and wellbeing. Employees that are sedentary for long periods of time, eating lunch at their desks and rarely leaving their workstation for breaks, are at a much higher risk of developing physical health issues.

An article by Fit for Work published results from a BBC survey that reported 54 percent of employees regularly skipped lunch, of which, over 50 percent believed this to be a widespread culture in their workplace. The physical effects of skipping breaks or eating lunch at your desk, along with poor posture, can be an increased risk of developing musculoskeletal disorders, as well as instances of Deep Vein Thrombosis (DVT), high blood pressure and cardiovascular problems.

The simple act of standing up and walking around for a few minutes will help to get the blood pumping faster around the body, which also feeds more oxygen to the brain to help with concentration.

When it comes to improving the productivity and profitability within a business, it’s imperative to remember staff are your most valuable asset. If you work towards encouraging employees to take regular breaks, it’s likely you’ll reap the benefits with a happier, healthier and more efficient workforce in the long-run.

Getting your business in order – tips for SMEs

An organised business is a productive business. According to research conducted by Brother International Corporation, the average employee spends up to 76 hours per year looking for misplaced items in the office or on their computer, costing €149billion in lost productivity every year. This proves why being organised is such an indispensible skill for small businesses, especially in increasing the productivity levels of employees. Let’s now review in more detail some of the many advantages.

How does staying organised affect SMEs?

Lower stress levels

Working in a clean, neat and organised environment relieves stress and helps employees to think clearer. A cluttered workspace can result in a jumbled mind. Researchers from Princeton University Neuroscience Institute have shown that chaos and clutter infringe upon the ability to focus as physical clutter overloads the senses, making you feel stressed and anxious.

Increased productivity

Research from the National Association of Professional Organisations has proven a direct correlation between productivity and clutter. Disorder and mess are simply piles of distractions, causing a loss of focus, which negatively affects productivity levels. A clean workspace is also likely to encourage others in the office to work better, resulting in overall higher productivity levels.

More time

Imagine what could be achieved in the 76 hours the average employee wastes when looking for misplaced items and searching through endless computer files. By organising files and documents, relocating items becomes easier and quicker, allowing those 76 hours to be optimised for completing real work.

With the benefits of keeping organised now clear, how can the owners and team leaders of SMEs ensure that their staff stay productive?

  1. Provide the correct tools to shred

Decluttering and organising workspaces should not jeopardise the paper security levels of a business. Ensuring employees have the tools to safely and securely dispose of sensitive documents is highly important. Rexel Auto Feed shredders are not only efficient but save 98% of time spent at the shredder. To learn more on how to find the right shredder for your business, browse Rexel’s Shredder Buying Guide.

  1. Keep a stocked stationery cupboard

Maintaining a fully stocked stationery cupboard enables employees to access the essential tools they may need on a daily basis. This prevents employees wasting time sourcing their own stationery items. Instead, by providing stationery, employees have no excuse to keep a disorganised, messy workspace.

The stationery cupboard should also provide for all employees filing needs, including Lever Arch files, plastic wallets and folders, staplers and hole punches. This encourages staff to maintain their own information management systems, which are key to sustaining an organised business.

  1. Provide desk accessories for all

Desk accessories help to keep your workspace tidy and organised. Desk organisers offer a convenient means of dealing with high activity areas, for example, tiered letter trays can help to prioritise work loads, whilst desk tidies are perfect for storing pens and pencils. By providing desk accessories for all employees, organisation is encouraged from the outset of their employment.

To stay up to date with the latest releases of desk tools and stationery, follow @rexeleurope @noboeurope and @gbceurope of Twitter or visit our website.

Office Background Noise Explained

Not sure how to reduce office background noise? Rexel’s Noise Reduction Guide answers 5 questions to help you on your journey towards a more productive work environment.

Grey floorstanding noise reduction panel

1. Which workplaces use noise reduction panels?

Noise reduction panels, also referred to as sound adsorption panels, are commonly used to combat the distraction and resulting lost productivity caused by the background noise generated by multiple workers in open planned offices.

Unwanted background noise can also be reduced in environments such as restaurants and schools by installing noise reduction panels.

If you look for them, you’ll find the panels deployed in many different noisy environments with abundant hard surfaces, such as walkways and corridors.

2. Why does office background noise distract?

Workplace environments are intrinsically linked to employee wellbeing and improving the working environment has never received as much attention as it does today. Employers understand the link between the ambient environment of the worker and their productivity.

Background or low-level noise is often cited as a cause of disruption and can be distracting for those seeking to concentrate.

Unwanted ambient noise can negatively impact employee health and wellbeing by increasing general stress levels and aggravating stress-related conditions such as headaches and high blood pressure. The effects worsen with prolonged exposure and can negatively impact higher brain function, impairing learning and memory, disrupting capacity to think clearly and retain information.

3. How is office background noise generated?

There are countless sources of noise in a working environment. Conversations, telephone calls, photocopiers, printers, keyboards, mobile phones, docking and undocking laptops, not to mention machinery in warehouses or production plants, all contribute. Even whispered chatter in school auditoriums or heavy footsteps in airport lounges have an impact.

Once a sound wave is generated, it travels until its energy dissipates. Hard surfaces such as uncarpeted floors, glass windows, conference and meeting tables, computer monitor screens and whiteboards allow more sound wave reverberation within the boundaries of the environment than softer materials that can absorb the sound energy.

4. Why is sound absorption effective in noisy offices?

Sound absorption materials are commonly used in construction for sound proofing and are effective alternatives to white noise strategies that attempt to mask distracting sound frequencies.

Our video shows just how effective noise reduction panels are at absorbing soundwaves.

Noise reduction panels employ the same noise absorption principles as permanent sound proofing boards but offer the flexibility of being mounted or positioned in areas where they will deliver most benefit. This makes them the best solution for noisy and loud offices as well as other spaces reducing background noise without incurring cost or workspace inflexibility presented by soundproofing is important.

Rexel ActiVita Noise Reduction Panels

Reverberation time in a typical office is about 2 seconds, that’s the time it takes for a noise to dissipate (or reduce). A reverberation time of 1 second is believed to be a comfortable level for the general office environment. Just 20% coverage of wall surface area in a room will reduce the reverberation time by anything from 0.5 seconds to slightly over 1 second (depending on how reflective the materials are within your office).

ActiVita Noise Reduction Panels reduce office background noise by 50%.

5. How many noise reduction panels do I need for my office?

Our noise reduction panel calculator will do the math for you.

5 ways to make the most of your classroom whiteboard this year

A whiteboard is the cornerstone of any classroom, in school, college or university. It is a must-have tool that offers a number of uses, from brainstorming new ideas, breaking down and solving a problem, or as a means of displaying tasks or objectives for the lesson.

The perfect classroom whiteboard 

With so much choice, finding the right whiteboard for your classroom can be a tough choice. The Nobo whiteboard selector tool will suggest the best board, based on your requirements, including usage, size of room and surface type.

As well as a wall mounted whiteboard, consider also a mobile board or easel which students can also use whenever they need, to work through an idea or problem at their own pace.

5 great uses for your classroom whiteboard

There are several other uses for the classroom whiteboard that may not automatically spring to mind, so what better time than the start of the new academic year to think of some new and different ways to get use out of your board?

  1. Brainstorming ideas

Mapping and writing out suggestions from the class to develop into a full formed idea or plan is a great way to get creative juices flowing and encourage team working between students. Writing the thought process on your whiteboard enables members of the class to follow along and also revisit any previously discarded ideas to see if it can be reimagined to fit with the final project

  1. Ditch the pinboard

The whiteboard isn’t restricted to only use during class, it can also serve as a message board for any important updates or news, to keep everyone in the classroom up to date with what’s going on. This could range from reminders to hand in permission forms for an upcoming trip, dates for everyone’s diary or time of the next year assembly.

  1. Share a thought for the day

Similar to the message board concept, whiteboards can also be used for students and staff to add their thought for the day. Create a space on your whiteboard where the class can communicate with each other, and place a marker pen beside it so anyone can contribute, turning your ordinary board into a place for thought sharing and discussion between classmates.

 

  1. Test your class with a daily challenge

Put a word puzzle or brain teaser, relating to the subject you teach for example an equation for Maths or an anagram for English, on your whiteboard for the class to solve. Testing your pupils with a daily or weekly challenge will not only keep them entertained but helps to keep their minds active outside of their usual classwork.

  1. Record achievement of the week

Similar to a gold star chart, use your whiteboard to write the name of a student, who has performed well in class, has made great progress in a challenging area or has gone above and beyond the normal expectations of a pupil. Use the whiteboard to state why the particular person has been nominated, so classmates and other teachers can congratulate them for their hard work. Choose a different member of the class each week to nominate based on their performance, to ensure everyone has a turn.

A whiteboard is any teacher’s must trusted teaching aid. With so many great uses, your classroom whiteboard can help you to engage with your class on different levels and enhance their learning experience. As you get ready for the new academic year, why not try out of some of our suggestions to make the most out of your whiteboard? Leave a comment sharing the innovative ways you use your class board.

This year, Nobo is running an unmissable year-long prize draw where one lucky winner will get an office makeover worth £5,000. There’s also chances to win a desk makeover every month of 2017. For more information about how you can enter, please visit the Nobo website or follow Nobo on Twitter

 

 

 

 

 

 

Rexel’s top 10 back to school stationery essentials

With September fast approaching, teachers and students alike are preparing themselves for the new school year. Going back to school after a summer break may be tough, so to help ease the transition we’ve put together 10 stationery essentials that will help you get the most from the upcoming term.

  1. Desk organisers

From letter trays to table top waste bins, desk accessories help to keep your classroom tidy and organised. Desk organisers offer a convenient means of dealing with the high activity area that is a classroom desk. For example, tiered letter trays can help to organise work waiting to be marked, whilst desk tidies are perfect for storing pens and pencils, making them easy to reach and accessible.

  1. Colourful pen pot

Brightly coloured stationery allows teachers to add a touch of colour and personality to their desks. Colours such as blue and green have also been proven to have a positive impact on productivity and alertness. Our JOY range pen cups are available in pink, blue, green and purple and are great for keeping pens, pencils, scissors and other miscellaneous equipment together in one place.

  1. Lever arch files

Filing systems and folders are crucial to keep a classroom organised and aesthetically pleasing. Lever arch files are great for storing lesson plans and classwork. Coloured files can help to separate classes or age groups.

  1. Laminator

Laminators are a perfect addition to any classroom. They help to preserve schoolwork, create eye-catching displays or produce important documents. GBC Fusion laminators have intelligent controls that enable exceptionally fast lamination and conserve energy when not in use.

  1. Stapler & hole punch

Another must have tool for your classroom are staplers and hole punches. Both allow documents to be filed and kept together neatly. Electric staplers can deal with large volumes of paper, making highly repetitive stapling jobs simple and consistent. Our range of reliable hole punches are perfect for occasional use or for dealing with a large volume on a day-to-day basis.

  1. Whiteboard accessories

Marker pens, whiteboard erasers and a whiteboard cleaner are essentials for all teachers. Research has shown how colour can stimulate specific brain functions, proving the need for coloured whiteboard markers to keep students engaged in lessons. In order to keep your whiteboard in good condition it must be well looked after, erasers and cleaners prevent your board from the effects of ghosting.


  1. Smart notepad

Notebooks are an obvious essential, perfect for a number of uses from writing lesson plans or making to do lists. The Rexel JOY notepads are not only available in a number of eye catching colours but have a polypropylene cover to protect notes from wear and tear. Notepads with subject dividers are also useful for organisational purposes.

  1. Scissors

Productivity is key in the classroom environment and all items of stationery should ensure that the user can perform tasks efficiently. Rexel’s X3 Scissors provide 300% more cutting power than conventional scissors, making them a useful addition for any teacher.

  1. Tape dispenser

Tape dispensers may not always be considered as a stationery essential, however, for teachers, tape is a must have for creating displays and holding schoolbooks together. Rexel’s JOY tape dispenser has a non-slip base to aid easy use and its rounded shape means it makes a sleek addition to any desk.

  1. Wall planner

An academic year planner is essential for anyone working in education. Sasco’s 2017/2018 Academic Planner runs from August to July with all UK and ROI public holidays clearly marked. Calendars allow for forward planning and organisation of classes and deadlines.

To stay up to date with the latest releases of desk tools and stationery, follow @rexeleurope @noboeurope and @gbceurope on Twitter or visit our website.

Be bright about workplace light this summer

Rexel’s top workplace hacks for the sunny season

With summer in full swing and heat waves continuing to spread across the country, we see office workers desperate to get outside to get some well-deserved fresh air and sunshine.

Summer can bring a host of uncomfortable office conditions. So here are some tips to help keep you and your office colleagues comfortable this summer

Keep cool

If you are unable to offer air conditioning, employees can often become drowsy and unproductive when temperatures soar. The law does not state an ideal office temperature but the Chartered Institute of Building Services Engineers recommends the following temperatures for different working areas[1] :

  • Heavy work in factories: 13°C
  • Light work in factories: 16°C
  • Hospital wards and shops: 18°C
  • Offices and dining rooms: 20°C

Scientific studies confirm that indoor temperatures can significantly impact on productivity and the best performance ‘comfort zone’ lies between 22° C and 25° C[2].

A quick and cost effective way for employees to reduce temperatures in a workers personal space is a mini desk fan. Compact Rexel JOY desk fans provide a targeted cooling breeze and can be powered from PC USB ports to ensure they can be placed on the workers desk rather than where the next available plug socket happens to be.

Stay hydrated

It’s no surprise but drinking water will reduce body temperature and help workers to keep cool. Encourage workers to drink 2- 3 litres of water a day during the summer. Keep a bottle on your own desk to set the right example, and if you have a fridge, keep a few bottles stocked up so everyone has access to cool water. 

Shine the right light

It may surprise you to learn that daylight lamps are as popular in southern Europe where the sun shines as they are in colder, Northern European countries. That’s because employees who work in countries with more days of sunshine each year are more likely to ‘shut out the daylight’ to remain cool.

When it’s too hot to keep blinds open, relying on artificial light doesn’t need to mean your workforce needs to forego the benefits of natural daylight. Rexel’s ActiVita Daylight desk lamps use LEDs that mimic natural daylight, triggering benefits that will rejuvenate and energising workers.

Turn off electronics when not in use

Not only is it bad for the environment but it’s also going to add additional heat to the workplace from the start of the day. At the end of each day make sure you shut printers, scanners and computers down to give them a break from the heat too!

Dress smart

Being smart about what you wear in summer months will help you to combat climbing office heat too. If you are in a corporate office that requires suits, try and wear lighter, more breathable fabrics like cotton and linen. Lighter colours will also reflect light so white and light greys are good options to consider.

Incorporating some of these simple tips could well be what you need to improve productivity levels and of course, your wellbeing and comfort at work.

Innovative Daylight Lamps by Rexel ActiVita not only deliver the energy boosting benefits of daylight but also enable users to choose and work with the light they need depending on the task, without impacting co-workers. To find out more about the Rexel ActiVita desk lamps, please visit the Rexel website or follow Rexel on Twitter @rexeleurope.

[1] https://www.tuc.org.uk/workplace-issues/health-and-safety/temperature-work-heat-guide-safety-representatives

[2] https://www.tuc.org.uk/workplace-issues/health-and-safety/temperature-work-heat-guide-safety-representatives

How background noise affects the way you work

Carefully designed, sophisticated, open plan offices now account for 70% of all workspaces. These open spaces do offer important benefits and facilitate ways of working that enhance creativity but they also carry a major downside; lack of sound privacy.

Open workspaces usually feature smooth surfaces, which reflect sound, create harsh echoes and exacerbate environmental noises. A study by Steelcase and Ipsos has revealed that workers lose as much as 86 minutes per day due to noise distractions. Background noise has a significant impact on employee productivity levels and wellbeing in the workplace. We take a look at the problems associated with a loud office and offer solutions to reduce background noise.

How does a noisy office impact our wellbeing and productivity?

Loud sounds and prolonged exposure to certain noises can trigger physiologic stress responses in our bodies, such as spikes in blood pressure and heart rate. Even usual office noises, such as the telephone conversations or chatty colleagues can affect the rhythm and rate of our hearts, causing stress and affecting wellbeing of staff members.

Research from the British Journal of Psychology found that background noise kills productivity levels, with studies showing that workers can be up to 66% less productive when exposed to just one nearby conversation. The World Health Organisation (WHO) estimates that the annual cost to Europe from excessive noise levels is £30 billion. This figure includes loss of productivity, lost working days and healthcare costs. So, what can you do to reduce noise in the workplace?

  1. Provide quiet areas to work

Use an empty small office or conference room and turn it into a ‘quiet room’ that employees can go to when trying to focus on an important task or project. These spaces will be designated for non-group work and help provide a place for staff to work independently and quietly.

  1. Introduce designated “loud spaces”

In contrast, you could also designate specific areas around the office that encourage interaction and discussion. Lunch areas or even phone rooms can help communicate to employees that while they’re at a desk, they should make minimal noise.

  1. Bring in sound absorbing materials

Open offices allow sound to travel throughout the whole space. Hard surfaces do a poor job at absorbing sounds, so bringing in softer materials such as carpets can help to improve sound absorption.

Plants boast sound absorbing capabilities that work just as effectively in an indoor environment as well as an outdoor setting. Plants also carry significant health benefits including improving oxygen levels in an office.

Partitions and noise reduction panels are also a common way to block and absorb sound. For example, our ActiVita Noise reduction boards can reduce noise in any space by up to 50%. Incorporating some of these simple tips could well be what you need to improve productivity levels and of course, employee wellbeing and comfort at work. To stay up to date with our latest product releases and news follow @rexeleurope on Twitter or visit the Rexel website.

How a whiteboard gets dirty – protecting and preserving boards

A whiteboard has many uses; it supports brainstorming sessions, effective meetings and acts as a display area for communicating important news.

Many people will use a whiteboard on a regular basis, so there’s nothing worse than finding the office dry erase board is too stained or damaged to use. Even with a good cleaning regime, sometimes whiteboards become dirty and are not in the optimal condition for use. In that case, it may be time to consider what is causing the stains and look at how to prevent them in future.

Identifying the causes

There are many ways a whiteboard can become stained or damaged. To pinpoint the root of the issue, here are a few simple questions to ask:

Is your whiteboard dirty due to ink residue, ghosting and smearing?

  • Ink residue – a copy of pen writing is left behind on the board’s surface where an inappropriate whiteboard pen is used
  • Ghosting – this occurs over a long period of time when writing leaves a permanent white stain on the board
  • Smearing – this happens if unsuitable cleaning products or dirty whiteboard erasers are used

Where is the whiteboard or easel positioned in the room?

  • Close to floor level – this can leave it at risk of picking up dirt from the ground
  • Near a door – this could leave the whiteboard susceptible to staining, denting or chipping from the door opening and closing
  • Next to desks – employees working away at their desks may unintentionally stain or dent their whiteboard due to their close proximity to it
  • Too close to passers by – whiteboards can often sustain damage when people walk too close to it, for example knocking the board when carrying a box or scratching it with their cufflinks

How are you cleaning the whiteboard?

  • Check the whiteboard eraser – a dirty cloth will only cause the board to become even more stained
  • Check the cleaning spray – make sure your spray is working effectively on tough marker pen stains

 

Nobo’s stain prevention tips

Once the cause has been identified, it’s time to take action to prevent stains or damage from happening in the future. Here are some useful tricks to keep your whiteboard in great condition:

  1. Always use a clean whiteboard eraser to wipe the board and keep it stored in a clean, dry area between uses
  2. Invest in a whiteboard renovator spray to use once a month, to ensure the surface remains in pristine condition and enhance its lifespan
  3. As well as regular weekly or monthly cleans, aim to give the board a quick “mini clean” every day that will identify any developing stains or dents and allow you to prevent them from worsening

Nobo is dedicated to helping keep whiteboards in excellent condition. The advanced surface technology on the Nobo Nano CleanTM whiteboard provides 30% increased erasability, whilst Nobo Diamond Glass boards have unbeatable resistance to ghosting and denting. Find the durable, stain resistant whiteboard that’s right for you using our buying guide. Start your search here.

Nobo is running an unmissable year-long prize draw, offering one lucky winner a £5,000 complete office makeover. There are also opportunities to win a desk makeover every month. To find out more about the competition, please visit the Nobo website.